Accounting Equation Defination - Overview, Formula, Example With Balance Sheet

Accounting Equation means that in each case the amount of assets is equal to capital and liability. Every transaction changes the assets, liabilities and capital of the business and even after the change the assets of the business remain equal to the business obligations and capital. If a transaction leads to an increase in assets. So by that amount, either the liabilities will increase or the capital will increase.

  • The accounting equation is based on the double entry system.
  • In the accounting equation, the assets of the company / business are equal to the total liabilities and equity shareholder.
  • In the accounting equation, the company's balance sheet remains balanced and every entry made on the debit side is equal to the credit side.
Accounting Equation
Accounting Equation

To understand the accounting equation properly, it is very important to know the balance sheet. A hypothetical position description is created below:

Balance Sheet

Capital & Liabilities
Capital = ($60000)
Creditors = +XXX
Bank Overdraft = +XXX  ($40000)
TOTAL  = $1,00,000

Cash & Bank = xxx
Debtors = xxx
Stock In Trade = xxx
Furniture = xxx
Machinery = xxx
Building = xxx
TOTAL  = $1,00,000

It is clear from the above that assets are written in the right part of the position statement and capital and liabilities are written in the left part. The sum of the two sides of the balance sheet is always equal because the assets of the business are either purchased from the capital given by the owner to the business or purchased with money received by the other parties. In the above situation statement, the business has total assets of $100000 out of which $60000 properties have been purchased from the capital given by the owner to the business and the remaining $40,000 have been received from the other parties to the business.

Accounting Equation Defination

The accounting equation is based on the double entry system. The double entry system means that every business has 2 transactions which have 2 aspects, one debit second credit, so we can know that the accounting equation is the foundation of the double entry system - which it shows Determines whether the total assets of the company in the balance sheet of the company are equal to the sum of total liabilities and equity of the shareholders.

Basic Accounting Equation Formula

S. No. Transaction Assets Capital Liabilities 
   Name of Assets  Name of Liabilities
1. 1st TransactionAmountAmountAmount
 Total Amount Total Total Total 
2.2nd TransactionAmountAmountAmount
 Total Amount Total Total Total 

This situation can be manifested by the following accounting equations: This Is Based On Balance sheet

Assets = Liabilities + Capital ( OWNER EQUITY)
$100000 = $40000 + $60000

Liabilities = Assets - Capital
$40000 = $100000-$60000

Capital = Assets - Liabilities
$60000 = $100000 - $40000

Accounting Equation Example

Gopal started a business and made the following transactions:

Transactions 1. Gopal started the business with a capital of $75,000. (Gopal started business with 75000 as capital.)

This transaction will have the effect on the business that the business has received assets in the form of $75,000 cash and the business owner owes the business $75,000 as capital. The following accounting equation can be revealed:

Assets = Liabilities + Capital
Cash = Liabilities + Capital
75000 = 0 + 75000

Transaction 2. Gopal purchased furniture of cash of $5,000. (Gopal purchased furniture for Cash 5,000)

The business received furniture from this transaction and the business also makes cash payments for the furniture. Only the property side has been affected by this transaction. The effect of this transaction will be on the accounting equation as follows:-

 Assets = Liabilities + Capital

Transaction 3. Gopal purchased goods worth $20,000. (Gopal purchased goods for Cash (20,000) With this transaction, the business has received the goods in the form of assets and paid the cash, so the accounting equation will be affected by this transaction as follows:-

Assets = Cash     +   Furniture    +   Goods                =     Liabilities + Capital
Old Equation               $70000 +   $5000         +   0                                    0           + $75000
Transaction            (-)  $20000  +   0                +   $20000              =         0            + 0
New Equation              $50000   + $50000      +   $20000               =          0           + $75000

Transaction 4. Gopal purchased a loan of $16,000. (Gopal purchased goods on credit for ₹$16,000)

The business received $16,000 worth of goods as assets from this transaction, and on the other hand, buying borrowed goods also increased the liabilities of the business. Hence the accounting equation will be affected by this transaction as follows:

Assets Equation

Assets               =            Cash          +            Furniture            +            Goods
Old Equation    =            $50000      +            $5000                 +            $20000
Transaction       =            0                +            0                         +            $16000
New Equation   =            $50000      +            $5000                  +            $36000

Liabilities Equation

Liabilities+Capital         =         Creditors          +             Capital
Old Equation                  =         0                       +             $75000
Transaction                     =         $16000             +             $0
New Equation                =          $16000             +             $75000

Transaction 5. Sold goods borrowed for $15,000 costing $12,000. Goods costing $12,000 sold on credit for $15,000)

Selling borrowed goods will increase the assets of the business as debtors by $15,000 as future debt is to be received from these debtors. The sale of goods will reduce the merchandise by $12,000, as it is the cost of goods. On the other hand, the owner's capital will be increased by the profit of $3000 made in this deal. Thus the accounting equation will be affected by this transaction as follows:

Assets Equation

Assets               =            Cash          +            Furniture            +            Goods           +         Debtor
Old Equation    =            $50000      +            $5000                 +            $36000         +          0
Transaction       =            0                +            0                         -            $12000          +         $15000 
New Equation   =            $50000      +            $5000                  +            $24000        +         $15000 

Liabilities Equation

Liabilities+Capital         =         Creditors          +             Capital
Old Equation                  =         $16000            +             $75000
Transaction                     =         $0                    +             $3000   
New Equation                =          $16000             +             $78000

Transaction 6. Paid $1,000 for rent

This transaction will reduce assets in the form of cash on one side in the business and on the other side the capital will be reduced by the payment of expenses. Hence the accounting equation will be affected as follows:-

Assets Equation

Assets               =            Cash          +            Furniture            +            Goods           +         Debtor
Old Equation    =            $50000      +            $5000                 +            $24000         +          $15000
Transaction       =            (-)1000      +            0                         +           $0                  +         $0 
New Equation   =            $49000      +            $5000                  +            $24000        +         $15000 

Liabilities Equation

Liabilities+Capital         =         Creditors          +             Capital
Old Equation                  =         $16000             +             $78000
Transaction                     =         $0                     -             $1000 
New Equation                =          $16000             +             $77000

It is clear from the study of the above transactions that each transaction has an impact on two items and. Assets = liability + capital at each stage. Thus we can say that the accounting equation is true in all cases (Accounting Equation is true in all cases). The final balance of the transactions made in Gopal's books can be shown by making a status statement in this way.

Basic Accounting Terms - Very Useful Accounting Terminology Used For C.A

Hello friends, Welcome to your blog Tallyprimesolution - Today I am going to tell you Basic Accounting Terms You Need to Know. If you want to make your career in the accounting field like a big firm, Charted Accountant in a company that does the work of Auditing, Accounting. If you want to be like them, first of all you have to understand the accounting rules, what is accounting, what is the meaning of accounting, where is the need for accounting, what are the features of accounting, what is the purpose of accounting, accounting field What is done in, and what is the most important is the difference between manual, accounting and accounting, what is the type of account, what are the branches of accounts, who needs accounting, who is useful to take accounting information Is, what are the benefits of accounting, what are the limitations of accounting, you have to understand accounting to know about all these.

Basic Accounting Terminology & Concepts

Here we will talk about the basic accounting terms today. Here below is a list of basic accounting terms for tally help which will be suitable for working in Tally Prime, Tally Erp 9
Basic Accounting Terms
Basic Accounting Terms

Busniess transaction

What is a business transaction? It is an economic action that changes the financial condition of a business. Whenever we transact in a business, it affects the assets, liabilities and capital of our business, either our Business capital decreases or business capital increases or our business assets decrease, these assets increase or our business obligations decrease or business liabilities increase.

Business transactions are of two types:-

  • Internal 
  • External


what is an event - whenever we conduct a transaction in the business and the result we get as a result

Like- Sachin started the business with a capital of 500000, he bought cash worth four lakhs and sold 3/4 part (of goods) for 380000. He gave 20000 for the rent of the warehouse, then we will call this thing an event


An account is an account in the ledger of all the transactions done with a particular person or in summary of certain things.


"Capital is the first accounting terminology of any major entity". Capital We speak that the owner of the business has engaged in the business, we can show this capital in the form of cash or property. With the help of this capital invested by the owner, the goods and assets are purchased in the business. We subtract liabilities from assets to find the amount capital.

Capital = Assets - liabilities

- In TALLY ERP 9 or Tally Prime, we will go to the balance sheet and there we will see the capital account on the liabilities side. When we click on the capital account, all the proprietors there are the owners of the business there. If there is one owner, then there will show the name of one owner and if there are two owners, So we show that 2 owner names

Why do we think different business owner to business:-

We understand the business owner as different from the business, why do we think different and we are the business owner who shows it to us in the liabilities side in the capital account - let's know that the business owner wants the capital to be put into the business. So he gets some benefit from it. The owner of the business says that if I invest my capital elsewhere, then I will get profit from there, similarly if I invest capital in my business, then I should get profit over my capital, that's why we think different business owner to business. Is considered different from the business owner. because it becomes a business obligation to pay interest to the business owner on the capital he has invested.


When the owner of a business withdraws money from the business for his personal use, it is called Drawings.


Friends, when we talk about Liabilities, when we work on Tally software Or other, then we see the balance sheet there, then the two Sides in the balance sheet show us. Liabilities and Assets. There are four types of liabilities.

  • Internal liabilities
  • Enternal liabilities
  • Non current liabilities
  • Current liabilities
We use basic accounting terms in financial statements, trading accounting, and profit & loss account of any entity.


Every item of business which is owned by the trader is called Assets OR it also includes money which is to be taken from other persons for business such as in future we will get money from Debtors.

Furniture, Machinary, Building, B / R. All of us have our Assets and we divide them all up into different parts.

Such as - Current assets, non-current assets, tangible assets, Intangible Assets, Fictitious or Nomical Assets

Capital Receipt

It is very important to differentiate between Capital Receipt and Income Receipt. If capital is received then we show towards increase in liabilities or decrease in assets. whereas Revenue Receipt - Business Account and profit show on the Credit side of Profit & Loss (P&L) Account.

Capital Receipts

The following are examples of capital receipts:

(1) Amount received from sale of permanent properties or appropriations, 
(2) Capital received by the owners or partners of the business or by the issue of shares and debentures in the case of the company.
(3) Amount received as loan.

Revenue Receipts

(1) Amount received from sale of goods.
(2) Commission and fees received for services rendered,
(3) Interest and dividend received on appropriations


Any payment made for acquiring property, goods or services or transfer of property or liability is called origination expense. This means that any payment made to get Benefit is called Kharch. Spending can be classified into three parts:
(1) Capital Expenditure and
(ii) Revenue Expenditure and
(iii) Deferred Revenue Expenditure.

Capital Expenditure

Any expenditure which is incurred for purchasing a permanent property or increasing its value is called capital expenditure. Therefore, the expenditure incurred for purchasing or constructing buildings, plant, furniture etc. is capital expenditure. Such expenditure keeps providing benefits for a long time, so it is written in Assets.

Revenue Expenditure 

Any expenditure whose entire benefit is received within an accounting period is called income expenditure. Hence: All the income expenditure is debited to the business and profit and loss account. Such mules do not increase the profitability of the business, but they are helpful in maintaining the current profit-making capacity. These expenses do not create any property that is going to last for a long time.

Deferred Revenue Expenditure

Occasionally some expenses are incurred in business, whose benefits continue to be available for many years to come. Such expenditure is called deferred profit (forward) expenditure. Such expenditure payments are made in this year, but their utility remains for many years (usually 3 to 7 years), so many years of profit and loss accounts do not put the entire burden of such expenses on the current year's profit-loss account. Put on Therefore, such expenditure is estimated to be divided over several years, such as a new firm spending a large amount of money on advertising in the beginning of the year, say 2,00,000 and estimating the benefit of this advertisement to further the business. Will be available for 4 years to come. Hence, 50,000 advertisement expenditure will be considered every year for 4 years.

5,000 advertising expenses will be written in the profit and loss account every year and the remaining amount will be written in the status statement in the property side. For example, in the first year position statement, R 1,50,000, second letter 31,00,000 and third year 50,000 will be written.


The costs incurred in producing and selling goods or services are called expenses. According to Finney and Miller, "Experimentation for the Revenue." The cost of goods and services incurred is called expenditure.

Expenses include the following

(1) Cost of goods sold.
(2) Rent, commission, salary, advertising expenses etc.
(3) The reduction in the value of the properties due to the use of the assets is also a deficiency or depreciation. Owner's capital decreases due to expenditure.


There is a lot of difference between income and revenue. The total amount received from the sale of goods is called Revenue. Cost of goods sold 'expenditure. (Expense). The amount left after subtracting 'expenditure' from 'proceeds' is called 'income'. For example, if the total sales are T 5,00,000 and the total cost of goods sold is T 4,00,000, then T 5,00,000 will be called proceeds, T 4,00,000 will be called expenditure and the remaining T 1,00,000 will be called income. It can be expressed as follows:

Income = Revenue - Expense


Profit refers to the excess of Revenues over the total expenses of a business entity during an accounting period. Profit increases the appropriation of the owners business.


It refers to the monetary gain received as a result of an event or transaction related to the business. For example, profit from the sale of a permanent property, victory in a court case or increase in the value of a property, etc. For example, if a building costing 10,00,000 is sold for 12,00,000, then there is a profit of 2,0,000 from the sale of the building.


The word loss indicates two different meanings. In the first sense, it denotes the excess of the expenditure of occupation of a particular period. For example, if the proceeds are 2,00,000 and the expenditure is 2,40,000 then there is a loss of 40,000. In a secondary sense, it refers to a fact or activity from which the firm receives no profit. For example, loss from fire, theft or accident etc. It should be remembered that there is a difference between losses and expenses. Expenses are incurred for obtaining proceeds while losses do not yield proceeds. For example, theft of property is a loss, but its loss is an expense.


The term purchasing is used only to purchase goods that are traded in that business. In the case of manufacturing institutions, raw material refers to the raw material that will be manufactured and sold. In business entities, goods refers to goods that are purchased for resale. In both cases, the goods are intended for those goods which are purchased to sell at a profit, for example, if a cloth merchant buys clothes, then this cloth will be called goods, but if the merchant of the cloth sits for the customers. If one buys furniture, it will be called Asset rather than goods and a separate 'Furniture' account will be opened for this.

Purchases Returns

When the trader returns the purchased goods, it is called the purchase return. Purchase return is also called Returns outward.


Sales means the transfer of ownership of goods or services to the customers in exchange for the price. For example, if Tarun sells a computer to Varun, then the ownership of the computer will be transferred from Tarun to Varun and the computer to Tarun. Will have the right to recover the fixed value of Rs. The sale of goods that were bought to sell are called sales. It also includes the Revenue received from providing services. In accounting the term sale is used only for the sale of goods and not for the sale of other goods or properties. For example, if a cloth merchant sells cloth, it will be called sale, but if the cloth merchant sells old furniture or old typewriter. So it will not be called sale.

The term sales includes both cash sales of goods and credit sales.

Sales Returns

When the merchandise sold by the trader is returned, it is called a sales return. Sales return is also known as Return Inwards.

Stock or stock-in-trade

Rahati refers to the goods which have been purchased for re-sale and which remain due to be sold at the end of the year. This stock can be of two types. At the beginning of the year or period the accounts are being created by the institution, the balance is called the opening stock and the last one is called the closing stock.

Inventory of Raw Materials

It includes the inventory of raw materials which were purchased for use in the manufacture of goods but have not yet been used. For example, in the case of a textile mill, the value of cotton kept in stock is the inventory of raw materials.

Inventory of Work in Progress or Partly Finished Goods

This goods are in an order-made condition. To convert it into fully manufactured goods is to do all the construction work. The value of the ongoing work includes the cost of raw materials used, the cost of labor, fuel, power and a proportionate amount of other expenditure. Therefore, their sum is considered to be the value of the inventory of the ongoing work. In the case of a textile mill, the value of yarn and non-fabric made in the stock is the inventory of the current work.

Inventory of finished goods

In the case of a textile mill, the value of the cloth kept in stock is the inventory of the finished product.

Calculation of last inventory

To calculate the value of the last inventory, a list is made of all the goods kept in the warehouse along with their quantities. Separate lists of raw materials, semi-finished goods, finished goods and stock should be made in the warehouse.

The goods manufactured should not be included in the inventory: - 
(I) The goods which have been sold till the date of expiry of the year but have not been sent to the buyer. (II) Purchased goods which have arrived. But it is not written in the purchase book.

The goods executed should be included in the list of inventory- 
(1) Goods which have been sent to the customers on the condition of sale or return. 
(2) Goods that have been sent to agents for sale but have not been sold till the last day of the end of the year.

Difference between stock and inventory:

Stock refers to the value of only those goods that have been purchased for resale and which remain unsold at the end of the accounting period. While inventory is a broad term that includes stock. Thus, the inventory consists of:-

(i) Inventory of Raw Material
(ii) Inventory of Semi-Finished Goods
(iii) Inventory of Finished Goods
(iv) Inventory of Stock

Trade Receivables

Trade receivables means that amount. Which is recceivable during the normal operation of the business in connection with the sale of goods or services rendered by the company.

Trade receivables include both Debtors and Bills Receivables.


The term 'debtor' is used to refer to individuals or firms who have sold debt and who have not paid. They still have to give us some 1. As if Mohan was sold a loan of 50,000. Till Mohan pays the full amount, he will be called the 'debtor' of the businessman.

Bills Receivables

An exchange letter is called a receivable bill for the person who writes it and gets it back after it is accepted by the acceptor. Hence the term receivable bill is used for exchange letters that are written on debtors. Or are obtained from them by endorsement. The amount written in such a bill is receivable at a certain future date.

Trade Payables

Trade liability is the amount related to the amount payable in connection with the purchase of goods or services under normal business activities of the business. These include both Creditors and Bills Payables.


The term 'creditor' is used for individuals or firms from whom borrowed goods have been purchased but have not been paid. The firm still owes him a few rupees. For example, a loan of 20,000 was purchased from Govind. In such a situation, he will be called the 'creditor' of the firm until the entire rupee is repaid.

Bills Payable

An exchange letter is called a bill payable to the person who accepts it and accepts it and returns it to the drawer. Hence the term payable bill is used for exchange letters that are accepted in favor of creditors. In such a bill, the written amount is payable on a certain date in the future.


Goods include all items which are purchased for resale or used in manufactured goods to be ready for sale. For example, for a furniture dealer, buying chairs and tables would be considered as 'mother' whereas for other traders it is furniture and it will be sold as property. Similarly, for a stationery practitioner, stationery is goods while for others it is expenditure.


The amount of resources given in lieu of obtaining any goods or services is called cost. The given instrument can be either a currency or other means expressed in a currency. The Chartered Institute of Management Accounts, London, defined the term cost as, "Cost is the amount of expenditure (actual or ideological) that is incurred on a certain object or action." For example, the cost of machinery will also include the purchase price of the machinery, the freight and the expenses for its installation. A certain thing or action can be an object, service or any other action. The amount spent can also be actual or notional. Just like the amount spent on raw materials is the actual expenditure, whereas the ideological expenditure is called that which is not actually paid but it is still considered an expenditure. Such as rent of own factory, interest on own capital etc.


A certifier is a form which confers the right of payment and on the basis of which business transactions are first recorded in the accounting books, a separate certifier is prepared for each transaction. Which makes it clear which account is to be debited and which credit. The certifier has all the firms printed separately for their business, so the format of the certifier is also different in all the firms. Authentic accountant. (Accountant) and serial number is written on each certifier and signed by an authorized person of the firm.


This is a discount given by a seller to the buyer. It is of two types :

Trade Discount

When a seller gives his customers a certain percentage discount on the list price of goods, it is called a trade discount. There is no entry in the books of account of this exemption as it is deducted from the total value in the invoice or cash memo.

Cash Discount

When customers are given a discount to pay at an early or fixed time, it is called a cash discount. For example, if a seller gives a 2% discount on payment in a week, it will be called a cash discount. The entry of this code is done in Pusco.

Other important accounting terms:


When a transaction or event is accounted for in the accounting books, it is called an entry.

Bad Debts

This is the amount from which the possibility of getting from the debtor has expired. It is a commercial loss and is debited to a profit-and-loss account as an expense. is.


A person or institution which is not in a position to repay its debts, is said to be insolvent.
(28) Solvent: - A person or organization which is in a position to repay its debts, is said to be competent.


The term store is used for material which is kept by an organization not for resale but for business use only. Examples of this are: lubricants and grease, spare parts for machinery, packing materials, etc.


In accounting, income refers to income from any source that is regularly received. This includes the amount received from the sale of goods and the amount received from providing service to customers. Similarly, it also includes the amount received from rent, commission, dividend, interest etc. Income from income is related to the day-to-day activities of the business and should be of regular nature. Therefore, the amount received from the capital or loan levied by the business owner is not proceeds.


Unit or business unit means an entity established to make a profit by providing services or selling goods (eg LG Electronics, Wipro, Maruti Suzuki etc. )


It refers to the total number of sales made in a particular period.

Live stock

Pets, horses etc. are called livestock.


Appropriation refers to putting money in companies' shares or debentures for the purpose of making a profit.

If you want to learn accounting, then this is Part 1 of accounting terminology. This is the accounting terminology of Class 11th. Which will help you in accounting to a great extent. Meaning of accounting ( The foundation of accounting is called accounting terminology ) The biggest software on which accounts work is done by keeping some of these accounting basic terms in mind. 

Debit and Credit Rules For Accounting - Debit Vs Credit With Example

In accounting, we add and subtract transactions of the same nature by writing in one place. Such a place is called an account. Before understanding the Meaning of Debit and Credit in the Accounting Books, Debit and Credit Rules, we have to understand the meaning of the account and the format of the account. "To understand the debit & credit rules, we have to understand the basic accounting terms."

Debit Vs Credit Rules In Accounting
Debit Vs Credit Rules In Accounting

Debit and Credit

Account - An account is an account of all transactions related to a particular person or a particular item. In accounting, each person maintains separate accounts of property, liabilities, expenses or income. The place where such an account is written is called an account such as Ghanshyam account, Ram account, machine account, salary account, rent account etc. All transactions with Ghanshyam will be written to Ghanshyam's account and all transactions made with Ram will be written to Ram account.

"An Account is a ledger record in a summarised form, of all the transactions that have taken place with the particular person or things specified.- Carter"

All accounts have two parts. The left side is called the Debit Side and the right side is called the Credit Side. Debit abbreviated to Dr. And Credit to Cr. It is written. For example, if you want to write transactions related to Cash, then Cash Account will be created in the books for which the figure will be as follows:-


Debit (Dr.)

Credit (Cr.)

The above format of the account is like the capital letters of English, so the accounts are also called "T Account". The word Account is abbreviated as A / c.

Debit and Credit Rules

  • American System or Modern Approach
  • English System or Traditional Approach

(English system is also called double accounting system)

American System - The rules of debit and credit depend on the nature of each account. For this purpose, in the American system, all accounts are divided into five parts.

I. Assets Accounts

II. Liabilities Accounts

III. Capital Account or Owner's Equity Account

IV. Revenue or Income Accounts

V. Losses or Expenses Accounts

In the accounting equation, we have seen that the amount in any one account decreases or increases. The same amount also leads to a decrease or increase in another account. Accordingly, the following rules for debiting and crediting accounts come out.


1) Assets Accounts

When there is an increase in the amount of a property, then write the increase in the debit side of the asset account and in case of decrease in the amount of the asset, write it in the credit side of the asset account. For example, if a firm buys furniture of $ 10,000, then it will be written in the debit of the furniture account because the furniture has increased by this amount and if that firm sells furniture of $ 5000, then it will be written to the credit of the furniture account.

Debit Vs Credit

Increase In Assets  - Debit

Decrease In Assets - Credit

(2) Liabilities Accounts

When the amount of an liabilities (obligation) increases. So such an increase is written in the credit side of the liability account and in the debit side of the liability account if there is a decrease in the amount of the liability. For example, if a firm owes $ 10,000 to Govind, Govinda's account will be credited because Govinda owes $ 10,000. When this debt is refunded, Govind's account will be debited as the obligation has now ended.

Debit Vs Credit

Increase In Liabilities - Credit

Decrease In Liabilities - Debit

(3) Capital Account

When the capital of the business owner increases, it is written to the credit of the capital account and if the business owner withdraws some amount from the business for his personal expenses (Drawings), So it reduces the capital and will write it in debit.

Debit Vs Credit

Increase In Capital - Credit

Decrease In Capital - Debit

(4) Revenue or Income Accounts

Write the increase in all the profits or income in the credit to the income account because of this there is an increase in the capital of the owner. Conversely, the reduction in income is written in debit because it reduces the capital.

Debit Vs Credit

Increase In Revenue,Income - Credit

Decrease In Revenue,Income - Debit

(5) Losses or Expenses Accounts

Write all the losses or increase in expenditure in debit to the expense account, because of this there is a decrease in the owner's capital. The credit for the reduction in expenses is written off.

Debit Vs Credit

Increase In Losses,Expenses - Debit

Decrease In Losses,Expense - Credit

Debit and Credit Examples

Briefly based on the above description:- 

1. Increase in value of assets written in debit and decrease in credit.

(Debit the increase in assets and Credit the decrease in assets)

2. Write the increase in liabilities in credit and decrease in debit.

(Credit the increase in liabilities and Debit the decrease in liabilities)

3. Write the increase in capital in credit and decrease in debit.

(Credit the increase in Capital and Debit the decrease in Capital)

4. Write an increase in income in credit and decrease in income in debit.

(Credit the increase in Incomes and Debit the decrease in Incomes)

5. Write the increase in expenditure in debit and decrease in expenditure in credit.

On the basis of the above we can say that the word debit does not indicate any favorable condition. Depending on the nature of the account, it may reveal favorable or unfavorable growth or decrease. Similarly, according to the nature of the account, the word credit can show favorable or unfavorable, increase or decrease. In the case of assets and expenses, the word debit means increase and the word credit means decrease in assets and expenses.

Similarly, the term debit for liability, capital and income is used for reduction and the word credit is used for increase in them.

Example:- On which side will the Increase in the following accounts be recorded?Also mention the nature of account:-

  • Cash
  • Machinery
  • Debtor
  • Creditor
  • Proprietor Account
  • Rent Received
  • Salery Paid
  • Interest Received

Ans:- Nature Of Account

Cash - Cash is an Asset and when it Increases, we Debit it.

Machinery - Machine is also one of our Assets and when it is brought into business, it Increases many of our assets. So we also debit it. This is called fixed assets.

Debtor - Debors are those to whom we sell borrowed goods and then we have to take money from them, then it also becomes our assets.

Creditor - Creditors are those from whom we buy borrowed goods and then have to pay them. It becomes our Liabilities and when it Increase, we credit it.

Proprietor Account - When the capital rises, we credit it because it is the liability of the business.

Rent Received - If the income increases ( rent received) then we also credit it as told to you as per the above rules.

Salery Paid - Salary is our expense because we have to pay $ Dollers to the employees who work in the office, then it is cost for the business. And we debit it under the expense account because it incurs office expenses.

Interest Received - Interest is our kind of income and when income comes in business, we credit it. 

Thank you for your Valuable Time

Financial Statement Definition - Example, Format, Types

Financial statements refer to such statements that indicate the profitability and financial condition of the business at the end of the accounting period. The term financial statement includes at least two basic statements which are as follows:
Business Financial Statement
Financial Statement

  • Income Statement or Trading and Profit and Loss Account, which shows the results of business actions for the accounting period.
  • Statement of financial position or balance sheet statement (Balance Sheet), which displays the financial position of an organization at a certain time.

Financial Statement Definition

The financial statement summarizes the accounts of a business undertaking, the balance sheet statement shows the Assets, Liabilities & Capital on a fixed date." And the income statement shows the results of business actions of a certain period. Both these financial statements are called Final Accounts.

In modern times, in addition to the above two basic financial statements, two other statements are also included in the financial statements, namely, Statement of Retained Earnings and Cash Flow Statement.

Objectives of Preparing Financial Statements:-

  1. To present the exact results (profit/loss) of the business actions of the business organization;
  2. To present an accurate picture of the financial position (assets and liabilities) of the business institution.

Users Of Financial Statement

The information provided by the financial statements is used by the managing investors, creditors, employees, government etc. The utility of financial statements for various parties is as follows:

(1) Management

Financial statements help the manager in determining the profitability of various activities and different departments. Based on these, managers can check the progress of the business and decide for control of non-profit operations.

(2) Investors

With the help of financial statements, they can determine the short-term and long-term financial strength and profitability of the business. He can also study the sales trend, profit trend, the employees of the institution, the prospects of future progress, etc.

(3) Short-term creditors

They ascertain on the basis of financial statements whether the institution will be able to repay the loans when they become due and decide whether the loan given by them to the institution. To be increased, kept at the current level or reduced.

(4) The long-term creditors

Based on the financial statements, they can determine that
  1. Whether the institution will be able to pay the interest regularly and
  2. Whether the institution will be able to pay the borrowings when they become due. On this basis, they can decide to increase the loans given to the institution, keep it at the current level or decrease it.

(5) Employees

Based on the financial statements, employees can decide how much bonus can be received from the benefits of the institution and how much increase in wages is possible.

(6) Government

Government uses the financial statements of various industries to study their profit limits so that it can be decided to grant or withdraw various types of rebates and increase or decrease the production duty.

(7) Taxation Authorities

They use financial statements to assess income tax, sales tax etc.

(8) Other users

Such as professional associations, consumer organizations, researchers, etc.

Financial Statement Include

In financial statement, we include 3 reports which are able to give us complete information about a business. Basically, we make our financial statements by giving priority to these statements, but this is incomplete information.
  • Trading Account
  • Profit & Loss A/c
  • Cash Flow Statement

Types Of Financial Statement

5 Types Of Financial Statement - Which is very important for a business if we miss any one of these 5 statements. So we will not be able to guess the future nor understand our financial position better. We can find out the financial position of any business by comparing it with the previous year's financial data.

Income Statement

Two Types Of Income Statement
  1.                                 Trading A/c
  2.                                 Profit & Loss A/c

Balance Sheet

Statement Of Change In Equity

Cash Flow Statement

Note's to Account (Note to financial Statement)

Financial Statement Format

format of financial statement - Usa
Financial Statement Format

How Do You Prepare Financial Statement

We have provided you with the format of how a financial statement Preparation and how it is prepared. And which reports are included in it, we have also told you above. Here we will talk about some basic terms that will help you in making a financial statement of any business. For this, you also have to understand some basic accounting terms. We will tell you about the details of assets, liabilities, and equity and owner share capital, which we include. We also know the financial statement by the name of the Final Accounts.

Step 1: Verify supplier invoice receipt

Step 2: Verify Issuing Customer Invoice

Step 3: Unpaid wages paid

Step 4: Depreciation Calculate

Step 5: Value Inventory (Price list)

Step 6: Reconciliation bank accounts (BRA)

Step 7: Post Account Balances

Step 8: Review Accounts

Step 9: Review Financials

Step 10: Payment of income tax

Step 11: Close Accounts

Step I2: Issue Financial Statements

Who Prepare a Financial Statement

How to Make Final Account | Trading A/c | Profit & Loss A/c | Balance Sheet | Financial Statement - Nowadays, tax consultants or certified public accountants (CPA), Charted Accountant - create a final account/financial statement. How do we create a trading account and then with its help create profit & loss account and then balance sheet. When working in any accounting software, when we create a ledger and then enter it. That accounting software automatic generates all our entries. With the help of accounting software, our trading account and profit & loss account and balance sheet are automatically created. With accounting software we do not know how it is made. It is very important to have an accounting knowledge for which ledger it has impacted. 

Final accounts (Financial Statement) are settled from the Trial Balance - For this, we need to know which balanches are written in the trial balance and how it has been created.

Trial Balance
Final Accounts
Trading Account      Profit & Loss             Balance sheet

  • First of all, we have to pass a journal entry in any company
  • Through a journal entry, we create an ledger.
  • We set up trial balance from Ledger.
  • When we create a ledger, our debit or credit balance comes out from it, we create a trading account.
  • That's why our trial balance is equal to debit and credit side. Our final accounts are prepared from the trial balance.
  • we make 3 accounts in the financial account  are - trading account, Profit & Loss A/c, Balance Sheet

Financial Statement Examples

How to Make Final Account | Trading A/c | Profit & Loss A/c | Balance Sheet | Financial Statement - Example Of Financial Statement

Sales: $3,200,000
Cost of goods sold: $1,920,000
Gross Profit: $1,280,000
Administrative overhead: $875,000
Profit before interest and taxes: $405,000
Interest: $32,000
Taxes: $128,00
Depreciation: $57,000
Net profits: $188,000
Cash: $60,000
Accounts receivable: $357,000
Inventory: $530,000
Fixed assets: $1,200,000
Total assets: $2,147,000
Accounts payable: $385,000
Short-term bank loans: $130,000
Long-term debt: $550,000
Equity: $1,082,000

Trial Balance Defination - Format, Adjustments, Example, Trial Balance Quickbooks

"A trial account is a statement prepared on the debit and credit side balances of the ledger, which is intended to check the mathematical accuracy of the ledger. -J R. Batliboy"

Trial Balance

After posting in the ledger from the journal or subsidiary books of all their transactions, all the traders want to know that there is no inaccuracy in posting. A check is made to check the accuracy of the posting, which is also known as trial account and "T" account. In this list, the balances of all the accounts opened in the ledger are written. Accounts that have debit balances are written to the debit side of this trial account and ,accounts that have credit balances are written to the trial account in credit. If the sum of the two sides of the trial account is equal, then it becomes known that the postings made in the ledger from the booklet or subsidiary books have been corrected.

The reason for the two sides of the trial account being equal is that according to the double accounting system, each transaction is written into two accounts. One account is debited with the same amount and the other account is credited with the same amount. Therefore, the addition of the two sides will be equal when all the accounts opened in the account are opened and the balance is drawn. The addition of a trial account means that the accounts are mathematically accurate.

Format of Trial Balance

We will easily understand the trial balance format in Excel format. We write the balances of all the General Ledger's in one place.
Trial Balance
Trial Balance

1. This is a list of all ledger accounts and cash book balances.

2. It is only a statement, not an account.

3. It is neither a part of the dual accounting system nor is it shown in the actual books. This is just a working paper.

4. It can be prepared at any time during the accounting period such as at the end of every month, at the end of every quarter, at the end of every half year or at the end of the year, it is generally prepared before the end of each accounting year is done.

5. It is always made on a fixed date and not for a particular period.

6. This account is designed to check the mathematical correctness of the accounts.

7. If the books are mathematically correct, the total of the debit balances of the trial will be the same as the sum of its credit balances.

8. The receipt of a trial account is not a conclusive proof of the correctness of the books of account. Because there are some impurities that remain even after the trial.

Trial Balance Example

Preparation of Trial Balance

Trials can be prepared at any time such as every month, every quarter, every half or at the end of the year. It is usually prepared at the end of each accounting period so that the mathematical correctness of the ledger accounts can be checked before the final accounts are created. It is worth remembering that it is prepared on a particular date and not for a particular period. Three methods are used to prepare the table:

(i) Balance method

(ii) Total Amount Method

(iii) Total-cum-Balances Method

(i) Balance Method - In order to create a trial account by this method, the account which has a debit balance in the account itself is written on the debit side of the trial and the credit on the account which has a credit balance It is written on the side. Accounts that have no balance (ie accounts that have the same sum of debit and credit) are not written to the trial. After this, the debit side of the trial and the credit side are added and if the sum is found equal then it is said that the trial account has been found. It is worth remembering that a trial can be prepared by this method only when the balances of all accounts in the account are withdrawn.

The following points should be kept in mind while creating a trial account:

(1) The balance of all the assets is debited, so all the assets should be written on the debit side of the trial. Such as Cash, Bank balance, Receivable Bills Receivable or B / R), Debtors, Furniture, Machinery, Building, Patents, Goodwill etc.

(2) The liabilities of all liabilities are credits, so all liabilities should be written on the credit side of the trial. Such as bank overdraft, Bills Payable or B / P, creditors etc.

(3) The capital account (Capital A / c) has a credit balance, so write it in the credit of the trial account. (4) There is a debit balance of the drawing account (A / c). is.

(5) I. Purchase account has a debit balance.

II. The sales account has a credit balance.

III. The purchase return is the credit balance of the account.

IV. Sales withdrawal is the debit balance of the account.

(6) There is a debit balance of all expenses and losses. Hence, they are written on the debit of the trial.

(7) There is a credit balance of all income and profits. Hence, they are written in the credit of the trial account.

Trial Balance Sheet

Trial balance, closing stock

Usually, the closing stock is not written in the table because often the last balance is accounted for in the books while creating a trading account.

In the following cases the last shall be written to the trial account:

If the final stay has been accounted for in the books before the trial is made. The following entry would have been created for this:

Closing Stock A / c

To Purchases A / c


(i) If a trial is made after creating a trending account. (i) If a trial is made after making adjustment entries.

Trial balance imp

(1) The title of the trial uses the words 'As on' instead of 'For the year ending' as the trial is made on a fixed date.
(2) Four fields are made in the trial format. In the first field, the account name is written, in the second the account card number, in the third the debit balance and in the fourth the credit balance is written.

(3) The debits of all the assets are remaining, so the assets should be written on the debit of the trial.

In the above question Goodwill and Bills are Receivabe properties, they are written on the credit side and hence will be written in debit.

(4) There are credit balances of all liabilities, so the liabilities should be written on the credit of the trial. 'Loan from Ram' is an obligation, so it will now be written in credit.

(5) Purchase Return 'has a credit balance, so will write it in credit.

(6) 'Sales Return' has a debit balance, so we will write it in debit.

(7) Discount Received and Interest on Investment are income. Earnings have a credit balance, so they will be written on the credit side.

(8) In the above question, the credit side of the trial comes to a total of more than Rs 1,000, so to match the trial, by adding a suspense account of 1,000 and writing it to the debit side of the trial, the sum is equal.

Trial Balance Quickbooks